Monthly Town Hall | January 24th at 2:00 PM EST

Each month of fall, our team is hosting a Town Hall Meeting!
These monthly meetings exist so that you and your team can experience regular in-person discussion with our team, learn about our most recent updates, learn from other hosts on the call, and bring any questions you may have!

We are also excited to announce a new segment in our Town Halls! In what we're calling "Road to Summer Discussions," we will spend about 20 minutes at the conclusion of each Town Hall discussing specific topics to improve the camp preparation process. The format will include information shared from the Host Development Team, occasional insight from experienced speakers, and leave plenty of time for questions and discussion from fellow hosts. New hosts are expected to attend, but all hosts are welcome to join.

For the month of January, we'll be walking through the Updated 2024 Leadership Team Playbook! Join us to learn what's new, hear from the LTP editor, Brea Barentine, and learn how to maximize this resource to its fullest capacity as you prepare for Host Rally in a few short weeks.

• Introducing a new Town Hall Segment!
• This months focus: The Leadership Team Playbook

Host Rally Workshop | Middle Schooler Engagement Teaser

As discussed in last month's Town Hall, our team is excited to further explore ways in which camp can engage your community's middle school audience! While no longer campers, and not yet volunteers, we believe that there is a necessary gap worth trying to bridge with middle schoolers so that you can continuously engage all ages within your community.

If you know you are interested in and desire to participate in the pilot year of our Middle Schooler Engagement Opportunity, let your Host Development Rep know by January 10th (tomorrow!).

Before confirming your participation with your Host Development Rep, please note the requirements listed in bullet point format.

• All Middle School participants must be registered (more info to come on how!).
• There will be a maximum number of Middle Schoolers who can participate.
• There must be a Student Coordinator who is on-site throughout the entire duration of camp.
• The Student Coordinator will partner with the Volunteer Director in delegating tasks/placing Middle Schoolers in various roles.
• The Student Coordinator will determine the direction of and facilitate group time with Middle School participants.

Host Rally Update | Free Night / Social Information

This year we are excited to announce that, following Session 3, on Tuesday, January 30th, you and your team will have a Free Night to explore the dining and activity options of the Battery! Session 3 will conclude by 5:45 PM so that you can depart with your Leadership Team for dinner, activities, and memory making.

We hope you enjoy this evening on your own and all that The Battery and surrounding areas have to offer! If you have mobility concerns or needs, please see Checkpoint.

There are numerous great restaurants located within walking distance from the Renaissance Atlanta Waverly Hotel & Convention Center. Click the button below for more information and to access links for recommended local dining and activities.

2024 Marketing Allotment Update | Marketing Support with New Vendor

As a reminder, we are now working with a new print vendor, Lawrence Ink! The decision to make this change is based on the feedback we received from hosts and our hope is this new vendor can better serve you as a community.

We're still continuing to provide each community with a $750 credit to order customizable flyers, banners, postcards, and more. The only difference is that it will be with our new print vendor and a new website.

New Ordering Instructions: 1. Visit https://wschostorders.myprintdesk.net
2. Create a new account.
3. Select your desired print materials and customize or promo items.
4. Choose your shipping method and place your order using your $750 credit.

Request the Road Crew

Road Crew is excited to visit to your location in Spring 2024!

If you're unfamiliar with Road Crew, this is a highly-trained team of four WinShape summer staffers who bring fun games and equipment to your community and raise awareness for camp! In an effort to streamline our systems to better serve you, we've made some updates to expectations and process that we want you to be aware of for Spring 2024.

We've seen the most success through Road Crew events where our WinShape staff provide the entertainment for the event, parents and families in the community receive updates and news about the event prior to its start, and hosts are able to be present for the duration of the event. To provide a consistent experience in each community, we ask that you assist the Road Crew by following this model as well!

You will also be able to schedule an individual conversation with our Road Crew Coordinator, Josh Hines, who will answer questions and provide guidance so that you can maximize your Road Crew experience.

For more information or to see FAQ's, click the button below!

WIN Custom Questions - Due February 7th

As we get closer and closer to the camp season, we want to make sure you have the opportunity to adapt our registration questions to include anything else you may want to ask the families who will be attending your camp session.

Examples may include:
- Are you interested in purchasing a Chick-fil-A lunch for your camper during the camp week (Mon - Thurs)?
- Are you interested in learning more about our church?
Click the button below to submit your WIN Custom Questions (by February 7th)!

Ministry Safe Resource Available

As stated in your contract, all registered Volunteers must be Background Checked prior to the start of camp.

If your church does not already have a method for this, we want to remind you of our partnership with Ministry Safe, an organization that is dedicated to protecting the safety of children and preventing abuse through effective training.

To learn more about Ministry Safe and to potentially use their programming for your own Safety Training, click the link below.